YA Board Minutes - 12-06

DSJ YA Leadership Board Office of Youth and Young Adult Ministries
Minutes 12-14-06

Present: Rob Manfrey (2) Larry Hu (2), , Cathy Megill (3), Sean O’keeffe, (3) Julius Bercasio (6)
TimHellmann (CCSJ), Kay Polintan (SJSUCCM) Scott Vestnys (DSJ), Sandy Scott (DSJ),

Absent: Michelle Kozwelnic (5) Darlene Tenes (6) Lindsey Scherer (7)

Discussion on Purpose of the Board
Scott was asked for a report for the board for the April-August season-for the next meeting which he will have.
The mission and work of this board is centered around the following issues:
Ø Communication and networking of sports and social activities: Website and other tools of communication;
Ø Support and resource to the local YA teams in the Theology on Tap Ministry that is currently in development: Speakers, topics, locations, calendar
Ø Social Justice Action: immigration and other justice education and experiences in and outside of the local community
Ø Development of well done liturgies that are engaging to young people.

Structure
How often should the board gather?
Board agreed that it will meet together once a month until there is a stronger foundation and then move to a quarterly schedule.
Board Structure:
Board agree that there would be sub-committees for board YA projects staffed by board members or board members and other young adults The structure needs to include tools for measuring success and accountability. Tools will be table until next meeting.

TOT update:
Tentative dates for TOT -RENEW
Deanery 2: Jan 28, Feb 11, Feb 25, Mar 11. Locations are being worked out.
Deanery 3: Feb 18, 25 March 18, 25. At Scruff Murphy’s
Speaker’s Bureau in process.
In order to avoid confusion events the board agreed that all TOT events should begin at the same time as follows:
7:00 pm initial gathering
7:30 pm Speaker begins

DSJ Sports League
—Scott Vestnys visited parishes this past fall to find out the level of interest for growing the league. He reported on the history of the league and that there is a definite in growing the league to other sports particularly volleyball. The problem with a volleyball league would be to procure a site with a sizable gym.
There is also a high interest in a bowling league.
The Softball league is in its 7th year and going strong. Scott would like more parish based teams. He allowed teams from their leagues to play last year, but the sportsmanship was so bad that he does not want to invite those teams back. All the teams need to understand that this is a league sponsored by the Catholic Church in the DSJ and to behave with good sportsmanship.
Scott will have a report for the board for the April-August season.

Open Discussion
For the Mid January meeting we need to discuss what is a successful year for us in 07—what are the goals and what are the measures of them?

Do we want to do our own social justice as a board, in our parish or partner with other parishes? The YA’s in deaneries two know that here are different things going on in their parish and in the deanery.

Make ongoing calendar consisting of all the different justice events available to the deanery at the same time.

We need a deanery representative present at each of the board meetings in order to communicate, network, and publicize the information to their deanery.

Deanery representation is crucial.
The board voted unanimously to work on inviting a YA representing every deanery on the board. This also includes representation from the Chinese, Vietnamese, Korean and Latino communities.

DSJ Website-Communication
Ideas---
In the Silicon Valley there is a need for an active calendar
Filterable by activity
Key search-for specific deanery or parish
Email newsletter button
Each parish will have a page for their YA ministry which they can edit themselves, or they can ask us to add a link or they can give us their contact info which we can edit onto the page.

Action items:
Deanery Representation-Sandy
Website-Sandy

Items for future discussion:
Meeting/Conversation with Bishop to report and discuss the work of the board in 2007
Post-Easter day retreat calling together all YA ministry leaders
Trainings on facilitating meetings, small group facilitation, conflict resolution